GST for Event Stewards

Unto the Populace of Rowany does the Reeve send Greetings,

It has been brought to my attention that there is some confusion over how to calculate the GST component for event reporting.

The good news is there’s not much calculation required by you. The total amount collected from the event fee (Cell E27) is divided by 11 to create a value in cell J28 (GST collected).

To fill out “GST paid”, add up the amount of GST you paid from receipts or invoices (hall hire, food, miscellaneous) and enter it there. Remember that the original receipts or invoices must still go to the Reeve for filing and double checking purposes.

“GST Liability” should automatically be calculated by the spreadsheet. If not, the liability is the difference between the amount of GST collected and the amount of GST paid (or, in spreadsheet cell terms “=J28-J29″).

I hope this clarifies the matter satisfactorily.

Yours in Service

Jean-Christophe le Saussier

Reeve.

Your First Event: Making a Simple Tunic

You’ll need something to wear to your first “garbed” event (an event where clothing worn prior to 1600 is expected). The quickest and easiest way to do this to make a tunic or two.

In order to make a tunic follow the instructions below.

For ‘in person’ assistance, a good way to get this is to ask someone on Tuesdays at Fighter Practice / A&S to introduce you to someone who can help, or come along to Dence Park A&S days. Information about both of these can be found at the Regular Events page. Remember, things such as locations (temporary new venue at time of writing for Tuesdays) and dates (Dence Park dates change yearly) can change, so check posts in the appropriate section on this site for the most up to date information (hint: the above are event related).

Quick guidance

Tunics are worn by everyone throughout the entire period the SCA covers, until the mid-1300s pretty much all clothing is comprised of layers of tunics of various lengths and looseness / tightness. After the mid-1300s the tunic is made of white linen and is the underwear layer, and is herafter known as a ‘smock’, ‘shirt’, ‘chemise’. No matter what period you want to cover you will need to make a tunic (or 7).

As a general rule of thumb for outerwear tunics men should aim for a knee length tunic and women should aim for a floor length tunic.

Try to make your tunics from natural fibres: wool, linen or cotton. You will be more comfortable in the heat, warmer in the cold and less likely to sustain serious injury if you clothes catch on fire over a flame / fire.

To make your tunics look good try layering two tunics, and decorating the cuffs, hem and neckline of the tunic in some way (see inspiration section below).

Above all, the SCA requires AN ATTEMPT at clothing that would have been worn prior to 1600. Whatever you make will be fine :)

Instructions

  1. Open the Elizabethan Smock Generator website (a smock is what the tunic turned into over time)
  2. Find a friend / relative, get a tailor’s measuring tape and take all the measurements listed on the website. Write them down on some note-paper. It’s better to have someone else take them for you as there are measurements you won’t be able to take accurately on your own.
  3. Input them into the pattern generator, choose the “pieced option” if you have experience sewing, and the “1-piece option” if you haven’t sewn much before. Note down how much fabric it says you will need. You can convert inches to cms and yards to metres on this site. Save the page, or re-enter the information at step 5.
  4. Find / buy this amount of fabric, take it home, wash it the same way you plan to wash the tunic(s) in future, which reduces possible future shrinkage (wash it separately, in case the dyes run on the first wash).
  5. Refer to the generated pattern, and cut out all the pieces following the instructions on the generator page
  6. Follow the instructions on this page to assemble the tunic. Exception: in step 4, make it a round neck opening, not a square one
  7. Wear it to an event and enjoy!

Inspiration

Photos of re-enactors in tunics for you to get ideas on what you would like to wear / make:

Financial Policy Version 1.1 Available – Suggested Reading

To the Populous of Rowany,

We tend to have quite a lot of activities in the Barony. Many of these involve money as not much comes for free and people / organisations expect to get paid for things like venue hire.

Anyone dealing with money in relation to any kind of activity within the Barony should be aware of and adhere to our financial policy. This will ensure you understand how things work, things run smoothly, and everyone is happy (especially our Reeve whose job is difficult enough, the tax man, our B&B, my mum…  you get the picture).

Version 1.1 of our Financial Policy can be found at the following link:

http://rowany.lochac.sca.org/files/2014/02/Rowany-Financial-Policy-v1.1.pdf

Thanks to our Reeve, Jean-Christophe le Saussier, for creating this document.

YiS,
Jan

P.S.  All finance related posts (including those with other documents such as templates) can be found by using this site’s category Barony – Finances

Newcomers Event Details (15 Mar 2014)

To the people of Rowany does Lord Anton de Stoc sends greetings, and news!

The Barony of Rowany will be holding it’s traditional Newcomers Event, at
Marrickville Town Hall on Saturday, 15 March 2014.

The hall will open at 12 for an afternoon of classes involving dance,
making clothes, song and other diverse activities.

The feast itself will be starting at 6pm, with a Persian theme.

Any persons with dietary requirements are requested to contact the Steward
well in advance, so they can be suitably fed.

Prices and Bookings:

First event, $10
Helper Price, $20 (ie musicians, cooks, hall setup etc)
Standard price, $30
Children under 7, free
Children 8-17, $10

Non member insurance surcharge, $5
Unbooked, $10 surcharge if other than 1st event.

Bookings close 1 March 2014

Please send bookings and any dietary requirements to rowanynewcomersbookings (AT) gmail.com

Small Print

If you need to ask if it’s your first event, it’s your first event.

If you would like to help with cleanup, talk to Skarpethin ( dlcharlier (AT) gmail.com )

If you would like to help with classes, talk to Sigvald. ( alex.selth (AT) gmail.com )

If you’d like to help in the kitchen, talk to the steward before the cooks come at you with cleavers. ( PlantLauren (AT) gmail.com )

Please feel free to cross post this! Newcomers is an awesome event. Bring a friend!

New template for submitting financial reports after running events

To those running events in the Barony,

Our Reeve has created a new template which will help you prepare the financial report required when an event is run.

This should make things quicker and easier for those running events, and also means our Reeve receives the right information in a more ‘standard’ format, which will also make his life easier.

So, if you are running or going to run an event, please download the following file and use it for creating your financial report. File 1) is the template and file 2) contains the instructions.

1) http://rowany.lochac.sca.org/files/2014/01/TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-01.txt
2) http://rowany.lochac.sca.org/files/2014/01/TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-Instructions.txt

Note:

  • The files were created in Microsoft Office (Excel and Word) but will open in any compatible program (Open Office, Libre Office etc.)
  • The extension on the files were renamed to .txt for security reasons
  • As such, before the files will open correctly, you must change the filename for 1) back to .XLSX and 2) back to .DOCX

(change  ”TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-01.txt
to be        ”TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-01.xlsx
        AND
change  ”TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-Instructions.txt
to be       “TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-Instructions.xlsx)

Thanks to our Reeve, Jean-Christophe le Saussier, for creating the template.

YiS,
Jan

P.S.  All finance related posts (including those with other documents such as policy) can be found by using this site’s category Barony – Finances

VENUE Tues Nights – A&S Venue and Activity Details (From 20 Jan 2014 until TBA)

Hi Everyone,

For the next 10 or so weeks we have a dedicated space for A&S on Tuesday Nights (away from those loud fighters) at the Herb Greedy Hall, 76 Petersham Rd, Marrickville, 2204.

(Note: If you just put the address or name of the hall into Google Maps, you’ll possibly have difficulty finding it! There is a church on the corner of Marrickville and Petersham Roads, Herb Greedy Hall is opposite the church on Petersham Road. The entrance is right near the phone booth)

From 7pm until 10pm.

For the first week (tomorrow) it’ll be a simple ‘bring a project and be crafty together’ session. I know we have some musicians interested. I’ll be sewing (and happy to help anyone else with their sewing). Regular singing practice will also be there.

Kicking off two weeks from tomorrow I will be running a fortnightly pre-Festival sew-along (similar to something I did with the Ursulans last year. Details to follow). We will also be running two sessions to help all our non-clothed newcomers get some garb for Festival.

There is kitchen space, and space for 2 classes / workshops to be run concurrently. If you want to run a class or workshops then let me know.

Yours,
Clara van de Maes
A&S officer

Dence Park A&S Dates For 2014 Now Available, Starting 9 Feb

The 2014 dates for Dence Park A&S are now known.

The venue is booked, the first Dence Park Arts and Sciences day for 2014 is Sunday 9th February.
After lunch there will be the opportunity to meet the new Baronial candidates. Come along and listen to their ideas, ask any questions you have, and find out about the people who would like to be the next Baron and / or Baroness of Rowany.

All 2014 dates for Dence Park are:

Feb 9th
Mar 9th
Apr 13th —> Moved to Apr 6th due to conflict
May 24th (Saturday)
Jun 8th
Jul 13th
Aug 17th
Sep 14th
Oct 12
Nov 9th
Dec 14th

The centre will be open from 9.30 – 4.30, and we will have a break in the middle for a Pot Luck lunch. This would be a great time for anyone who would like to try out some of their period cooking on a receptive audience to bring out some of their creations. Alternatively just bring along something to share, it does not have to be a period dish.

Bring a project you are working on, start a new project or come and learn something new. Or why not bring and play some Board games or outdoor games.

This is a child–friendly event with boffer and games. All persons under the age of 18 years must be accompanied by a responsible adult.

Archery practice is target practice with blunts.

Address

The Epping Creative Centre, Dence Park, 26 Stanley Road, Epping

For those needing public transport there are regular trains to Epping Station. Epping Station is 1.1 km from Dence Park so the walk from the Station will take about 10-15 minutes. Or if you would rather buses you can catch the M54 which goes near Epping Station on Beecroft Rd every 20 minutes on weekends and will take you to within 500 meters of the Creative Center if you get off at the Epping Road near Crandon bus stop just two  stops or if you miss that one the next stop will get you to within 800 meters of the Center. For those who want to drive there is loads of parking, some of it is double parking so if you are not staying all day make sure that you know who you are parking in front of it. Most of the parking is not double parking and is not a problem.

Links

For further information about the centre - Epping Creative Centre (part of Epping Aquatic and Leisure Centre)

Google Map link for ease of finding :)Google Maps location

If you have Facebook access, we also have a Facebook page with further ‘on the go’ information

VENUE Tues Nights – All Venue Changes (21 Jan 2014 until TBA)

(Greatly edited / updated by Jan Janssen van den Zype geheeten van den Goere – Also, reminder that as usual, venue info, links and maps are also available on the Addresses and Maps page)

Unto the Populace of the Barony of Rowany does Lord Jean-Christophe le Saussier send greetings.

As our normal venue of Petersham Town Hall is going to be unavailable from the 21/01/14 for maintenance, the following arrangements have been made:

NOTE: If you just put the address or name of the hall into Google Maps, you’ll possibly have difficulty finding it! There is a church on the corner of Marrickville and Petersham Roads, Herb Greedy Hall is opposite the church on Petersham Road. Looking at the image below, the entrance is where the phone booth is, right of the cars a few cars back.

Initial further details are available here.

Herb Greedy Hall Location

Full details for Rapier class structure and venue change can be found at the following post.
St Peters Library

Yours in Service

Lord Jean-Christophe le Saussier
Baronial Reeve

Journey To Find A New Baron And / Or Baroness In 2014

Greetings to All -

We, Loyola and Myself, with the permission of Their Majesties Niall and Liadan, must announce that it is time to begin the search for successors.

We have been privileged to serve these past years as the Baron and Baroness of Rowany but now feel that the time is right for us to step aside and open the position to a worthy contender. We ask on Their Majesties behalf that all intentions be made directly to the royal email: crown(AT)sca.org.au

We hope that intentions will be declared by Twelth Night, so that King Niall and Queen Liadan may pass on these to their Heirs Prince Alfar and Princess Angharat for deliberation.

The date selected for the Changeover is May 3rd.
Once we have more details, we will update everyone accordingly.
We thank you sincerely for your support during our time as Baron and Baroness, and look forward to working together over the coming months during this process.

Regards and best wishes for the Festive Season -
Annora Baroness, Loyola Baron. (29 Dec 2013)

…and so began the search for our next Baron and / or Baroness of Rowany. Candidates have come forward and we are now in the process of being impressed by them and their views of what can be done into the future for the Barony of Rowany.

This page will act as a central place linking to information supplied regarding the process and the candidates. Four candidates have put themselves forward. We are hosting a page for each candidate to supply information and have also set up a forum where ongoing discussion can happen.

The Candidates

We are please to introduce the following four candidates, listed in alphabetical order. Each of their names link to the associated information each candidate(s) has provided to introduce themselves and give some background as to why they have put themselves forward.

The Discussion Forum

The discussion forum is available here.

Anyone can add to the existing topics and also add new ones, without any required registration (registration is currently disabled, sorry).

On that note, at time of writing there is a bare bones list of topics. As things progress this will flesh out further according to what the populace wished to discuss on the matter. Feel free to add to the conversation, we would appreciate hearing from you.

The Process

As things progress, we will add any information passed our way to the following area. This will be updated with information about what is happening as things progress.

A Start to the A&S Gallery

A page of images of the work of the artisans and scientists of the Barony of Rowany. For more information, email the Arts and Sciences officer.

Cushion in the style of the Hardwick Hall wall hangings

16th Century German Hats

An Elizabethan Sweete Bag

Mayela de la Rue in late Elizabethan dress