Website improvement planning meeting – Monday 16 October 2017

What: How can we keep the Rowany website up to date and make it rich in resources, informative and welcoming for all Rowanites from the newest newbie to the oldest oldbie?

When: 8 pm, Monday 16 October – after Senate

Where: Hut 1, Addison Road Community Centre, Marrickville, NSW

Who: Anyone who would like to contribute ideas and work to improve Rowany’s website.

What if I can’t make it but I still want to help? This is just a planning meeting, we’re hoping to generate some action items that we’ll work on gradually over the next few months and encourage each other as we go. If you would like to help with that, or you have suggestions you would like put forward at the meeting, please email the Rowany Seneschal, Lady Unnr Auðunardóttir.

Senate meeting minutes 16 May uploaded

Please find here the Senate minutes for May:
Rowany Senate Meeting 16 May 2016

touching on: Approved projects for Fighter Auction Tourney funds; Reeve report; replacement A&S and Marshal needed; Marshal injury reports from Festival don’t match St Johns reports; feedback about Baronial website, newsletter sought; Festival survey open, closing 25/5; Fort Gates for Festival being built by Leinad for $1400.

Rowany Seneschal: Unnr to replace Tatya at Midwinter Coronation

Good afternoon everyone,
It is the determination of the Kingdom Seneschal to appoint Unnr to the office of Rowany Seneschal as of Midwinter Coronation.
Any objections to this appointment should be raised in writing to the Kingdom Seneschal, Lord Nicodemus Novello, at seneschal@lochac.sca.org or to the postal address to be found via Pegasus, no later than noon Saturday the 28th of May, 2016.
Thank you
YIS
Tanya
Rowany Seneschal

Tue night A&S and Fighter Practice moving to Mon after Festival 2015

Monday night is the new Tuesday night!

A&S and Fighter Practice have been held on Tuesday nights for a really long time…  but not any more. A week after Rowany Festival, we are moving those activities to Monday nights instead.

Same venue, same times… but now on a Monday!!! WOW, I know 🙂

Financial Policy Version 1.1 Available – Suggested Reading

To the Populous of Rowany,

We tend to have quite a lot of activities in the Barony. Many of these involve money as not much comes for free and people / organisations expect to get paid for things like venue hire.

Anyone dealing with money in relation to any kind of activity within the Barony should be aware of and adhere to our financial policy. This will ensure you understand how things work, things run smoothly, and everyone is happy (especially our Reeve whose job is difficult enough, the tax man, our B&B, my mum…  you get the picture).

Version 1.1 of our Financial Policy can be found at the following link:

http://rowany.lochac.sca.org/files/2014/02/Rowany-Financial-Policy-v1.1.pdf

Thanks to our Reeve, Jean-Christophe le Saussier, for creating this document.

YiS,
Jan

P.S.  All finance related posts (including those with other documents such as templates) can be found by using this site’s category Barony – Finances

New template for submitting financial reports after running events

To those running events in the Barony,

Our Reeve has created a new template which will help you prepare the financial report required when an event is run.

This should make things quicker and easier for those running events, and also means our Reeve receives the right information in a more ‘standard’ format, which will also make his life easier.

So, if you are running or going to run an event, please download the following file and use it for creating your financial report. File 1) is the template and file 2) contains the instructions.

1) http://rowany.lochac.sca.org/files/2014/01/TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-01.txt
2) http://rowany.lochac.sca.org/files/2014/01/TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-Instructions.txt

Note:

  • The files were created in Microsoft Office (Excel and Word) but will open in any compatible program (Open Office, Libre Office etc.)
  • The extension on the files were renamed to .txt for security reasons
  • As such, before the files will open correctly, you must change the filename for 1) back to .XLSX and 2) back to .DOCX

(change  “TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-01.txt
to be        “TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-01.xlsx
        AND
change  “TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-Instructions.txt
to be       “TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-Instructions.xlsx)

Thanks to our Reeve, Jean-Christophe le Saussier, for creating the template.

YiS,
Jan

P.S.  All finance related posts (including those with other documents such as policy) can be found by using this site’s category Barony – Finances

How-to (Successfully) Apply for FAT funds

Basics

  1. FAT funds are to be spent improving the kingdom and/or festival
  2. anyone may apply (see further below for ideas)
  3. it is up to the Rowany senate to decide whether or not to approve an application. Applications may be accepted, refused or returned with questions that need to be answered before re-applying.
  4. senate decisions are final – there’s no use whining about it if your application didn’t get accepted. A more productive action would be to get cracking thinking up a new cunning plan and apply for that instead.
  5. to make a request, email or hand it to the Rowany Seneschal (that’s me) via seneschal@rowany.lochac.sca.org

There aren’t any rules, per se, for FAT applications. What we do have are “more like guidelines”, but they’re based on what my experience now is with past requests for FAT funds – what worked and what didn’t. You don’t have to have everything I mention below, but the more of the following you can provide, the better and more likely you’ll get a good, quick answer.

Guidelines

To begin with, give us details of what you’re after. The more specific the better. who it’s for, who’s spending it, on what, when, and why. Also how it’s going to improve either a) the kingdom or b) festival

We also want to know who exactly is going to benefit: what special interest groups specifically, how many people are likely to benefit from it and how much they will benefit. You can also count on how this will spread to others eg Mistress Mari ran classes at festival on teaching teachers, so her reach went beyond the immediate attendees of her classes

We also need to know what other sources of funding you are trying, especially when you’re requesting money to move teachers around the country because that is also covered by the Greater Kingdom Fund and the “laurel bus”.
Have you applied for those? did they accept / reject?
If they accepted, I’m assuming you’re looking for us to fill the “gap”, if they rejected you… then we want to know why.

Have you done any (are you doing any) fund-raising yourselves?
This question has become more important where, say, very large communities within the SCA have begun requesting funding for things that would only benefit that community, and they’re large enough that if they just passed a hat around amongst themselves, it’d be funded in no time.

Smaller groups, if they fund-raise, are likely to only be able to partly-fund something big. So they still may need “gap cover”… and that’s ok – but we’d still like to see a fund-raising effort – to show that there actually is enough interest in the community that will be benefited by your grand plan. If nobody could be bothered to even throw in $1… then that tells me that even if we throw in $500 – it will not be appreciated very much.

Finally – just so we’re clear: even if you meet all of the above – it’s not a guarantee that we will say yes. We get a fair number of requests each year, and have to decide where best to allocate the large-but-finite FAT funds so that it creates what we think will be the best impact on the kingdom. If we spend money on your idea – it means we have to say no to some other idea… we need to base our decisions so as to maximise the coolness-potential of where we allocate these funds.

Conversely, if we say no, it might not be no-forever, it might just be that right now we have an influx of uber-cool things to spend the money on… and we might in fact recommend that you apply again next year.

Sometimes we knock things back because they will create a dangerous precedent (e.g. we’ve been asked for $1000 for a yearly regular fund for one idea… imagine if five other groups asked for the same thing… there’d be no money left in FAT ever). We’re very much disinclined to accede to a perpetual fund…

 

So, I hope I haven’t overloaded you or turned you off applying altogether.

FAT requests get accepted all the time – so while this may seem like a big chunk of stuff – it’s really just being diligent about your plans and thinking about all the factors involved.

It’s also never just one-off. If we find that we need more info, we’ll let you know, and you can re-propose with the more info the next month Or try again next year.

Good luck, and we look forward to hearing from you.

Rowany Seneschal

Position Vacant: Reeve – Now FILLED

From the Baronial Seneschal:

 

Hi all,

The office of Reeve (treasurer) is an essential office to be filled for any Barony.

We’ve had one – but sadly he’s had an attack of life.

So I am now officially advertising for a new reeve.

A reeve is the treasurer of the barony, and involves a fair amount of work. We’re looking into the feasability of paying a book-keeper to help us with some of the work to make the reeve’s job easier, but even so, this job will require regular time each week to gather receipts, make payments, liaise with stewards for their financial reports, and the constable regarding member insurance and create quarterly reports.

You may make as many deputies as you require to help you with this.

We need somebody honest, reliable and willing to do this work regularly.

If you’d like to apply, please contact me via the webform. Submissions close on November 7th.

Now more singing, dancing and other non-combat activities from 6pm Tuesdays at Petersham Town Hall

There is a regular fighter practice each Tuesday evening at Petersham Town Hall, yes, check, we knew about that 🙂

What you may not be aware of is…

We’ve extended the hire time for the Petersham Town Hall on Tuesdays! We now hire the hall from 6pm (instead of 7pm) and are using the earlier availability to focus more on humanity type activities.

Non-combat related events on Tue are growing, with more regular singing, dancing and various other activities happening FROM 6PM ON.

So, before the more voluminous physical conversations happen (yes, I mean combat practice), the more artistic and gentle arts are now getting together more frequently and in less noise distracted fashion, earlier on Tuesdays (they do also happen elsewhere, we just wish to make you aware of an earlier opening time at Petersham Town Hall on Tuesdays).

So, the hall is now being used more regularly for singing, dancing and other arts from 6pm till 7.30ish. At that point there is definitely more making of noise from combat, but even then, other areas of the hall are available for use (and being used as such) for non-combat focussed SCA activity.