Senate meeting minutes 16 May uploaded

Please find here the Senate minutes for May:
Rowany Senate Meeting 16 May 2016

touching on: Approved projects for Fighter Auction Tourney funds; Reeve report; replacement A&S and Marshal needed; Marshal injury reports from Festival don’t match St Johns reports; feedback about Baronial website, newsletter sought; Festival survey open, closing 25/5; Fort Gates for Festival being built by Leinad for $1400.

Rowany Seneschal: Unnr to replace Tatya at Midwinter Coronation

Good afternoon everyone,
It is the determination of the Kingdom Seneschal to appoint Unnr to the office of Rowany Seneschal as of Midwinter Coronation.
Any objections to this appointment should be raised in writing to the Kingdom Seneschal, Lord Nicodemus Novello, at or to the postal address to be found via Pegasus, no later than noon Saturday the 28th of May, 2016.
Thank you
Rowany Seneschal

Tue night A&S and Fighter Practice moving to Mon after Festival 2015

Monday night is the new Tuesday night!

A&S and Fighter Practice have been held on Tuesday nights for a really long time…  but not any more. A week after Rowany Festival, we are moving those activities to Monday nights instead.

Same venue, same times… but now on a Monday!!! WOW, I know 🙂

Financial Policy Version 1.1 Available – Suggested Reading

To the Populous of Rowany,

We tend to have quite a lot of activities in the Barony. Many of these involve money as not much comes for free and people / organisations expect to get paid for things like venue hire.

Anyone dealing with money in relation to any kind of activity within the Barony should be aware of and adhere to our financial policy. This will ensure you understand how things work, things run smoothly, and everyone is happy (especially our Reeve whose job is difficult enough, the tax man, our B&B, my mum…  you get the picture).

Version 1.1 of our Financial Policy can be found at the following link:

Thanks to our Reeve, Jean-Christophe le Saussier, for creating this document.


P.S.  All finance related posts (including those with other documents such as templates) can be found by using this site’s category Barony – Finances

New template for submitting financial reports after running events

To those running events in the Barony,

Our Reeve has created a new template which will help you prepare the financial report required when an event is run.

This should make things quicker and easier for those running events, and also means our Reeve receives the right information in a more ‘standard’ format, which will also make his life easier.

So, if you are running or going to run an event, please download the following file and use it for creating your financial report. File 1) is the template and file 2) contains the instructions.



  • The files were created in Microsoft Office (Excel and Word) but will open in any compatible program (Open Office, Libre Office etc.)
  • The extension on the files were renamed to .txt for security reasons
  • As such, before the files will open correctly, you must change the filename for 1) back to .XLSX and 2) back to .DOCX

(change  “TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-01.txt
to be        “TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-01.xlsx
change  “TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-Instructions.txt
to be       “TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-Instructions.xlsx)

Thanks to our Reeve, Jean-Christophe le Saussier, for creating the template.


P.S.  All finance related posts (including those with other documents such as policy) can be found by using this site’s category Barony – Finances

How-to (Successfully) Apply for FAT funds


  1. FAT funds are to be spent improving the kingdom and/or festival
  2. anyone may apply (see further below for ideas)
  3. it is up to the Rowany senate to decide whether or not to approve an application. Applications may be accepted, refused or returned with questions that need to be answered before re-applying.
  4. senate decisions are final – there’s no use whining about it if your application didn’t get accepted. A more productive action would be to get cracking thinking up a new cunning plan and apply for that instead.
  5. to make a request, email or hand it to the Rowany Seneschal (that’s me) via

There aren’t any rules, per se, for FAT applications. What we do have are “more like guidelines”, but they’re based on what my experience now is with past requests for FAT funds – what worked and what didn’t. You don’t have to have everything I mention below, but the more of the following you can provide, the better and more likely you’ll get a good, quick answer.


To begin with, give us details of what you’re after. The more specific the better. who it’s for, who’s spending it, on what, when, and why. Also how it’s going to improve either a) the kingdom or b) festival

We also want to know who exactly is going to benefit: what special interest groups specifically, how many people are likely to benefit from it and how much they will benefit. You can also count on how this will spread to others eg Mistress Mari ran classes at festival on teaching teachers, so her reach went beyond the immediate attendees of her classes

We also need to know what other sources of funding you are trying, especially when you’re requesting money to move teachers around the country because that is also covered by the Greater Kingdom Fund and the “laurel bus”.
Have you applied for those? did they accept / reject?
If they accepted, I’m assuming you’re looking for us to fill the “gap”, if they rejected you… then we want to know why.

Have you done any (are you doing any) fund-raising yourselves?
This question has become more important where, say, very large communities within the SCA have begun requesting funding for things that would only benefit that community, and they’re large enough that if they just passed a hat around amongst themselves, it’d be funded in no time.

Smaller groups, if they fund-raise, are likely to only be able to partly-fund something big. So they still may need “gap cover”… and that’s ok – but we’d still like to see a fund-raising effort – to show that there actually is enough interest in the community that will be benefited by your grand plan. If nobody could be bothered to even throw in $1… then that tells me that even if we throw in $500 – it will not be appreciated very much.

Finally – just so we’re clear: even if you meet all of the above – it’s not a guarantee that we will say yes. We get a fair number of requests each year, and have to decide where best to allocate the large-but-finite FAT funds so that it creates what we think will be the best impact on the kingdom. If we spend money on your idea – it means we have to say no to some other idea… we need to base our decisions so as to maximise the coolness-potential of where we allocate these funds.

Conversely, if we say no, it might not be no-forever, it might just be that right now we have an influx of uber-cool things to spend the money on… and we might in fact recommend that you apply again next year.

Sometimes we knock things back because they will create a dangerous precedent (e.g. we’ve been asked for $1000 for a yearly regular fund for one idea… imagine if five other groups asked for the same thing… there’d be no money left in FAT ever). We’re very much disinclined to accede to a perpetual fund…


So, I hope I haven’t overloaded you or turned you off applying altogether.

FAT requests get accepted all the time – so while this may seem like a big chunk of stuff – it’s really just being diligent about your plans and thinking about all the factors involved.

It’s also never just one-off. If we find that we need more info, we’ll let you know, and you can re-propose with the more info the next month Or try again next year.

Good luck, and we look forward to hearing from you.

Rowany Seneschal

Position Vacant: Reeve – Now FILLED

From the Baronial Seneschal:


Hi all,

The office of Reeve (treasurer) is an essential office to be filled for any Barony.

We’ve had one – but sadly he’s had an attack of life.

So I am now officially advertising for a new reeve.

A reeve is the treasurer of the barony, and involves a fair amount of work. We’re looking into the feasability of paying a book-keeper to help us with some of the work to make the reeve’s job easier, but even so, this job will require regular time each week to gather receipts, make payments, liaise with stewards for their financial reports, and the constable regarding member insurance and create quarterly reports.

You may make as many deputies as you require to help you with this.

We need somebody honest, reliable and willing to do this work regularly.

If you’d like to apply, please contact me via the webform. Submissions close on November 7th.

Now more singing, dancing and other non-combat activities from 6pm Tuesdays at Petersham Town Hall

There is a regular fighter practice each Tuesday evening at Petersham Town Hall, yes, check, we knew about that 🙂

What you may not be aware of is…

We’ve extended the hire time for the Petersham Town Hall on Tuesdays! We now hire the hall from 6pm (instead of 7pm) and are using the earlier availability to focus more on humanity type activities.

Non-combat related events on Tue are growing, with more regular singing, dancing and various other activities happening FROM 6PM ON.

So, before the more voluminous physical conversations happen (yes, I mean combat practice), the more artistic and gentle arts are now getting together more frequently and in less noise distracted fashion, earlier on Tuesdays (they do also happen elsewhere, we just wish to make you aware of an earlier opening time at Petersham Town Hall on Tuesdays).

So, the hall is now being used more regularly for singing, dancing and other arts from 6pm till 7.30ish. At that point there is definitely more making of noise from combat, but even then, other areas of the hall are available for use (and being used as such) for non-combat focussed SCA activity.

Positions Vacant (2013-04-18)

From time to time, opportunities exist within the Barony for civic-minded peoples with the energy, vision, skills, or combination of these kind of things, to assist in the smooth operation of the group.

My Lords and ladies,

There are currently a couple of vacanies in the barony for officers.
Some are small, some large, so there’s something to suit all levels of experience and free-time.

These we really need:

These would be nice to have

More details on each of the positions farther below (scroll down or by click on the links above)

This is a chance for you to help out, a chance to serve, a chance to make your mark on the Barony and make cool things happen. A chance to give back for all those wonderful events you’ve been to yourself.

You don’t have to have experience, you don’t have to have a lot of spare time – you can start out helping another officer as a deputy, or leap into something you’d like to learn more about yourself.

If you’re interested in one of these positions, or if you’d just like some more info on what’s involved, please email me directly using: seneschal(AT) or through the form found here

So below is a basic description of the kinds of things you could do if you were to take on one of the roles.
Note that for most roles there’s a baseline set of required duties, but for every role you can take it to whatever level your enthusiasm or time allows.

For every one of them – you will not be thrown in the deep end, you will receive heaps of help and support from other Barony officers, from the Kingdom officer and from myself.

If you aren’t sure you can shoulder the full responsibility of a full officer position, you’re also very welcome to help out as a deputy for any of these, or any other officer position – many hands make light work and even if you’re only able to help a little for some of the time, it makes everything a lot easier for everyone concerned.

Any level of service you can provide would be extremely helpful. No officer would turn down a deputy – and it’d help you gain great insight into how to perform a role or how to organise events.

Get in touch and have a chance to serve your Barony and help make amazing things happen.

Iseabail (Barony Seneschal)


This is a role that you can define for yourself, but the broad mandate
is to help with recruitment.

Required duties:
Be there for newbies, if they need help in any area, be able to refer them to somebody that can answer their questions (eg me or your other officers)
Report monthly to the senate and quarterly to the seneschal/kingdom officer about recruitment numbers – how many showed up after a recruitment drive and how many continue to come to events.

What you could do with the role if you wanted:
Coordinate demonstrations at public events (eg big medieval faires), sort out business cards, brochures, displays and newcomers packs to help new recruits know about our whacky ways and get them integrated into our community.

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This is the first-aid officer of the group
This is one of those positions where you’re required to hold mundane qualifications. you must have a valid First Aid Certificate. Thankfully, the barony is willing to pay for it on the condition that you serve a stint as chirurgeon and put in a shift as chirurgeon at Festival next year.

Required duties:
Perform first-aid duties as required at events.
Report monthly to senate and quarterly to seneschal/kingdom officer on any incidents that ocurred during the time-period

What you could do with the role if you wanted:
Coordinate first aid training for other wannabe chirurgeons, organise a chirugeon to be present at all major events in the Barony. Find ways of reducing incidents in the barony.

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Herder of gate-keepers, keeper of waivers

Required duties:
Organise waivers to be printed and for somebody to be present with waivers at every event (including fighter prac). You don’t need to be there in person yourself (we’ve got plenty of volunteers) – as long as you know who is, and you collect the waivers and non-member insurance from them. Waivers you hang onto and cash you hand over to myself or the reeve.
Report Monthly to senate and quarterly to seneschal/kingdom-officer aout how many people were at events and how many were members/non-members (you’ll also need to give that report to the reeve so they know how much we owe to Corporate)

What you could do with the role if you wanted:
Good question. It’d be great to see a report on the numbers of members and non-members coming to fighter prac or events over time. To correlate changes in umbers with recruitment drives or interesting new classes… or anything else you could think of.

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Heralds help people decide on a name or device in the society
You do not need to know anything about book-heraldry to take this position on! I have been assured by kingdom Herald that you will receive all the help in the world online – the facebook group is extremely supportive in this case.

Required duties:
Mainly being there when peple ask for help – ability to interface between individuals and the online heraldic chat-group, as well as helping people fill in the forms and send them off to the kingdom herald.. and handing it back to them when it is returned (either with a yea or nay)

What you could do with the role if you wanted:
All the heraldry in the world… lead the way on initiatives to get more people to apply for heraldry, or to show more heraldry on the field or at events. Go for your life, have fun!

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Coordinates lists at major events – for all the martial activities – heavy, fencing, archery and, where available, equestrian.

Required duties:
Support people interested in learning the martial activites to find places where they can teach (and teachers to find students). Report monthly to the senate and quarterly to seneschal/kingdom officer about: numbers of learners, authorised fighters, and people showing up to events.

What you could do with the role if you wanted:
Organise marshalling activies at every event. Foster activity in the martial arts – including those that are not currently strong in the barony. Foster cross-fertilisation of skills so that people learn skills from the other arts. Help organise teaching events (eg knight school) or regular classes for fighters.

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Chronicler – Position Filled

The Chroniclers of the Barony of Rowany both find themselves separately unable to continue in the roll, and seek applications for a successor.

In accordance with Lochac Law and Corpora, all applications will be forwarded to the Kingdom Chronicler with the recommendation of the current Chronicler(s). The Kingdom Chronicler will announce the successful candidate and then a commentary period will made available.

Applications will close on Friday, 26th October 2012.

The roll of Chronicler includes:

  • Editing and Publishing Folia Roani (with the assistance of the Rowany Webminister);
  • Ensuring that minutes of the monthly Rowany Senate are recorded;
  • Reporting quarterly to the Rowany Seneschal and Kingdom Chronicler;
  • Assisting in the distribution of articles and items of interest in the Barony;
  • Reporting to Rowany Senate;
  • Working with other Rowany officers to publish information that is pertinent to their roles.

For more information, or to apply (addressing your skills and experience), please contact the Chronicler via email.

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