Greetings from the new Rowany Chronicler

It’s come time to request articles, notices, photos, recipes, A&S stuff – anything really you would like to see in the July/August edition of Folia Roani. Please email all contributions to katrijn.van.delden@gmail.com

Contributions required by Friday 26th June to give me time to collate and have available by 1st July.

If you would like Folia Roani emailed to you, please send a request to katrijn.van.delden@gmail.com including your email address.

In service
Lady Katrijn van Delden

Tue night A&S and Fighter Practice moving to Mon after Festival 2015

Monday night is the new Tuesday night!

A&S and Fighter Practice have been held on Tuesday nights for a really long time…  but not any more. A week after Rowany Festival, we are moving those activities to Monday nights instead.

Same venue, same times… but now on a Monday!!! WOW, I know :)

Are you interested in storage (shipping containers) at Rowany Festival site?

Greetings unto the populace of Lochac,

Rowany Festival is a fantastic event renowned throughout the Kingdom. While close for some, many others must travel from the furthest reaches of our own lands or even beyond… bringing their worldly goods with them and trudging them back home again once the excitement is over!

We have received a request to see whether there is opportunity of having storage at the festival site, so groups can leave items only used at Festival, on site, instead of shipping back and forth each year.

The short answer is yes. There is a limited amount of storage space available on site, where we can permanently leave shipping containers. We already have a couple of containers on site which store Festival event gear (pavilions etc). We do have room for a few more. The expanded answer involves logistics, a longer term view… and we need numbers!

As such, we are trying to gain a good idea of just how many group(s) may be interested in storage (shipping) containers at festival site before proceeding. At this stage no decisions are being made. Once we have a better idea of potential numbers involved we can start to formulate an informed plan and make fair decisions from there.

Call For Expressions of Interest

WHAT:
Would those groups who have interest in shipping containers at festival site please contact rowanybarony+festivalstorage@gmail.com to let us know. Provide some brief details regarding who you are, the group interested and appropriate contact details if not obvious.

WHEN:
If possible, we would like to have an idea by our next senate meeting on Tue, Sep 16 (about a week away) so we can discuss this further. However, I fully appreciate I’ve sent this request through much later than I should (for one reason or another), so if you happen to respond later than that, I’m happy to take responsibility! This is an ongoing process, so it will all be fine.

As an indication of cost for containers may help in your own decision making, they sell second-hand for somewhere around $2,000 with an additional $500 for delivery.
I will try to reach appropriate places with this notice, however, if I miss a group / list / somewhere else this may be useful, please feel free to forward on.

YiS,
Jan Janssen van den Zype geheeten van den Goere
Rowany Webright

A&S Challenge – Themes for AS 49 and AS 50

Here’s the themes for Rowany’s monthly A&S challenges. For more information on these challenges, including how to enter see the A&S Challenges and Displays page.

Challenge categories
Month of display Category 1 Category 2
June 2014 Cooking and Food: Roasts, pies, salats, soups, cheese, etc. Music – Instruments: Harp, drum, lute, recorder, violin, etc.
Music – Singing: Madrigals, carols, tavern songs, etc.
July 2014 Textiles and Fibre Crafts: Spinning and weaving and cord making, etc. Plants and herbs
August 2014 Armouring: protecting yourself on the field Calligraphy: Uncial, gothic script, etc.
Illumination
Sept 2014 An item of clothing
Oct 2014 Leatherwork: Belts, shoes, bags, etc. Dance: Bransles, English Country Dance, Pavanne, Allemande, etc.
Nov 2014 Brewing: Beer, mead, wine, liqueurs, etc. Metalwork: buckles, ironwork, jewellery, etc.
Dec 2014 An item of clothing
Jan 2015 Pottery: Bowls, mugs, jugs, cookwear, etc. Embroidery: Blackwork, Brickwork, split stitch, goldwork, couching, etc. etc.
Feb 2015 Making the Game Look Good, in general: Table settings, Flags and banners and bunting, Camp equipment, Carrying and carting things, Hall decoration Woodwork: Stools, boxes, benches, pavisses, carts, etc.
Mar 2015 An item of clothing
April 2015 Cooking and Food: Roasts, pies, salats, soups, cheese, etc. Music – Instruments: Harp, drum, lute, recorder, violin, etc.
Music – Singing: Madrigals, carols, tavern songs, etc.
May 2015 Textiles and Fibre Crafts: Spinning and weaving and cord making, etc. Plants and herbs
June 2015 Armouring: protecting yourself on the field Calligraphy: Uncial, gothic script, etc.
Illumination
July 2015 An item of clothing
August 2015 Leatherwork: Belts, shoes, bags, etc. Dance: Bransles, English Country Dance, Pavanne, Allemande, etc.
Sept 2015 Brewing: Beer, mead, wine, liqueurs, etc. Metalwork: buckles, ironwork, jewellery, etc.
Oct 2015 An item of clothing
Nov 2015 Pottery: Bowls, mugs, jugs, cookwear, etc. Embroidery: Blackwork, Brickwork, split stitch, goldwork, couching, etc. etc.
Dec 2015 Making the Game Look Good, in general: Table settings, Flags and banners and bunting, Camp equipment, Carrying and carting things, Hall decoration Woodwork: Stools, boxes, benches, pavisses, carts, etc.
Jan 2016 An item of clothing

GST for Event Stewards

Unto the Populace of Rowany does the Reeve send Greetings,

It has been brought to my attention that there is some confusion over how to calculate the GST component for event reporting.

The good news is there’s not much calculation required by you. The total amount collected from the event fee (Cell E27) is divided by 11 to create a value in cell J28 (GST collected).

To fill out “GST paid”, add up the amount of GST you paid from receipts or invoices (hall hire, food, miscellaneous) and enter it there. Remember that the original receipts or invoices must still go to the Reeve for filing and double checking purposes.

“GST Liability” should automatically be calculated by the spreadsheet. If not, the liability is the difference between the amount of GST collected and the amount of GST paid (or, in spreadsheet cell terms “=J28-J29″).

I hope this clarifies the matter satisfactorily.

Yours in Service

Jean-Christophe le Saussier

Reeve.

Financial Policy Version 1.1 Available – Suggested Reading

To the Populous of Rowany,

We tend to have quite a lot of activities in the Barony. Many of these involve money as not much comes for free and people / organisations expect to get paid for things like venue hire.

Anyone dealing with money in relation to any kind of activity within the Barony should be aware of and adhere to our financial policy. This will ensure you understand how things work, things run smoothly, and everyone is happy (especially our Reeve whose job is difficult enough, the tax man, our B&B, my mum…  you get the picture).

Version 1.1 of our Financial Policy can be found at the following link:

http://rowany.lochac.sca.org/files/2014/02/Rowany-Financial-Policy-v1.1.pdf

Thanks to our Reeve, Jean-Christophe le Saussier, for creating this document.

YiS,
Jan

P.S.  All finance related posts (including those with other documents such as templates) can be found by using this site’s category Barony – Finances

New template for submitting financial reports after running events

To those running events in the Barony,

Our Reeve has created a new template which will help you prepare the financial report required when an event is run.

This should make things quicker and easier for those running events, and also means our Reeve receives the right information in a more ‘standard’ format, which will also make his life easier.

So, if you are running or going to run an event, please download the following file and use it for creating your financial report. File 1) is the template and file 2) contains the instructions.

1) http://rowany.lochac.sca.org/files/2014/01/TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-01.txt
2) http://rowany.lochac.sca.org/files/2014/01/TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-Instructions.txt

Note:

  • The files were created in Microsoft Office (Excel and Word) but will open in any compatible program (Open Office, Libre Office etc.)
  • The extension on the files were renamed to .txt for security reasons
  • As such, before the files will open correctly, you must change the filename for 1) back to .XLSX and 2) back to .DOCX

(change  “TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-01.txt
to be        “TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-01.xlsx
        AND
change  “TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-Instructions.txt
to be       “TEMPLATE-Rowany-SCA-Lochac-Events-Financial-Report-Instructions.xlsx)

Thanks to our Reeve, Jean-Christophe le Saussier, for creating the template.

YiS,
Jan

P.S.  All finance related posts (including those with other documents such as policy) can be found by using this site’s category Barony – Finances

How-to (Successfully) Apply for FAT funds

Basics

  1. FAT funds are to be spent improving the kingdom and/or festival
  2. anyone may apply (see further below for ideas)
  3. it is up to the Rowany senate to decide whether or not to approve an application. Applications may be accepted, refused or returned with questions that need to be answered before re-applying.
  4. senate decisions are final – there’s no use whining about it if your application didn’t get accepted. A more productive action would be to get cracking thinking up a new cunning plan and apply for that instead.
  5. to make a request, email or hand it to the Rowany Seneschal (that’s me) via seneschal@rowany.lochac.sca.org

There aren’t any rules, per se, for FAT applications. What we do have are “more like guidelines”, but they’re based on what my experience now is with past requests for FAT funds – what worked and what didn’t. You don’t have to have everything I mention below, but the more of the following you can provide, the better and more likely you’ll get a good, quick answer.

Guidelines

To begin with, give us details of what you’re after. The more specific the better. who it’s for, who’s spending it, on what, when, and why. Also how it’s going to improve either a) the kingdom or b) festival

We also want to know who exactly is going to benefit: what special interest groups specifically, how many people are likely to benefit from it and how much they will benefit. You can also count on how this will spread to others eg Mistress Mari ran classes at festival on teaching teachers, so her reach went beyond the immediate attendees of her classes

We also need to know what other sources of funding you are trying, especially when you’re requesting money to move teachers around the country because that is also covered by the Greater Kingdom Fund and the “laurel bus”.
Have you applied for those? did they accept / reject?
If they accepted, I’m assuming you’re looking for us to fill the “gap”, if they rejected you… then we want to know why.

Have you done any (are you doing any) fund-raising yourselves?
This question has become more important where, say, very large communities within the SCA have begun requesting funding for things that would only benefit that community, and they’re large enough that if they just passed a hat around amongst themselves, it’d be funded in no time.

Smaller groups, if they fund-raise, are likely to only be able to partly-fund something big. So they still may need “gap cover”… and that’s ok – but we’d still like to see a fund-raising effort – to show that there actually is enough interest in the community that will be benefited by your grand plan. If nobody could be bothered to even throw in $1… then that tells me that even if we throw in $500 – it will not be appreciated very much.

Finally – just so we’re clear: even if you meet all of the above – it’s not a guarantee that we will say yes. We get a fair number of requests each year, and have to decide where best to allocate the large-but-finite FAT funds so that it creates what we think will be the best impact on the kingdom. If we spend money on your idea – it means we have to say no to some other idea… we need to base our decisions so as to maximise the coolness-potential of where we allocate these funds.

Conversely, if we say no, it might not be no-forever, it might just be that right now we have an influx of uber-cool things to spend the money on… and we might in fact recommend that you apply again next year.

Sometimes we knock things back because they will create a dangerous precedent (e.g. we’ve been asked for $1000 for a yearly regular fund for one idea… imagine if five other groups asked for the same thing… there’d be no money left in FAT ever). We’re very much disinclined to accede to a perpetual fund…

 

So, I hope I haven’t overloaded you or turned you off applying altogether.

FAT requests get accepted all the time – so while this may seem like a big chunk of stuff – it’s really just being diligent about your plans and thinking about all the factors involved.

It’s also never just one-off. If we find that we need more info, we’ll let you know, and you can re-propose with the more info the next month Or try again next year.

Good luck, and we look forward to hearing from you.

Rowany Seneschal